POLICIES AND PROCEDURES
PART B
ORGANIZATIONAL REGULATIONS AND RULES OF PROCEDURE
1. General Description of the Authority's Organization.
The business of the Authority is managed by the Board of Directors. The Board consists of nine members. All actions taken by the Board shall be taken pursuant to the by-laws of the Authority, as heretofore adopted, or as the same may be amended from time to time.
2. Authority Contact Information.
Initially, the Authority's principal headquarters shall be located at 2 North State Street, P. O. Box 1829, Dover, Delaware 19903-1829. Members of the public may obtain information regarding the Authority by writing to the Authority at that address or they may contact the Authority at the following telephone number: 302-674-5868.
3. Manager.
The day-to-day affairs of the Authority shall be managed by a Manager, who shall be appointed by the Board of Directors pursuant to the by-laws.
4. Accounting for Funds.
Assessments collected by the Authority shall, pursuant to 25 Del. C. '7012(a), be deposited into the Delaware Manufactured Home Relocation Trust Fund ("Trust Fund") established with the Delaware Division of Revenue of the Department of Finance. The Trust Fund shall be for the exclusive use by the Authority to fund the Authority's administration and operations. Interest earned from the monies in the Trust Fund shall be deposited into the Trust Fund. The Authority shall maintain an operating account at a bank selected by the Board of Directors for use by the Authority in paying the day-to-day administrative costs of the Authority. All disbursements out of the Authority's operating account shall require the signature of at least two members of the Board of Directors, unless the Board, by resolution, determines otherwise.
5. Operating Procedures for Proper Control of Disbursements of Authority Funds.
In order to effectively disburse funds while complying with the financial reporting requirements of the Authority, the Authority shall comply with the "Operating Procedures for Proper Control of Disbursements", as approved by the Board of Directors.
6. Conduct of Directors, Managers and Employees of the Authority.
In carrying out their respective responsibilities and duties, the directors, managers, and employees of the Authority shall comply with the provisions of Subchapter I, of Title 29, Chapter 58 relating to conflicts of interest. No board member, manager or employee of the Authority may participate on behalf of the Authority in the review or disposition of any matter pending before the Authority in which said person has a personal or private interest. A personal or private interest in a matter is an interest which tends to impair a person's independence of judgment in the performance of the person's duties with respect to that matter. No board member, manager or employee may represent or otherwise assist any private enterprise with respect to any matter before the Authority with which the director, manager, or employee is associated by employment or appointment. Each director, manager and employee of the Authority shall endeavor to pursue a course of conduct which will not raise suspicion among the public that he or she is engaging in any acts which are in violation of the public trust and which will not reflect unfavorably upon the Authority. No director, manager or employee of the Authority shall accept any compensation, gift, payment of expenses or any other thing of monetary value under circumstances in which such acceptance may result in impairment of independence of judgment in the exercise of said person's duties or have any adverse effect on the confidence of the public in the integrity of the Authority. Any board member, manager, or employee of the Authority who has a financial interest in any private enterprise that does business with the Authority shall file with the State Public Integrity Commission a written statement fully disclosing the same. No board member, manager or employee shall use his position with the Authority to secure unwarranted privileges, private advancement or gain. No board member, manager, or employee of the Authority shall, beyond the scope of such person's position with the Authority, disclose confidential information gained by reason of such position with the Authority nor shall such individual otherwise use such information for personal gain or benefit.
7. Reimbursement of Expenses.
Members of the Board of Directors, managers, and employees of the Authority shall be reimbursed from monies of the Authority for actual and necessary expenses incurred by them on behalf of the Authority provided that the type of expense incurred is approved in advance by the Board of Directors. Each member of the Board of Directors shall be entitled to a mileage reimbursement at the rate of $.31 per mile (or such future reimbursement rate that may be promulgated) for travel to and from meetings of the Board of Directors of the Authority. A manager and/or employee of the Authority shall be entitled to mileage reimbursement at the same rate for travel related activities on behalf of the Authority, exclusive of travel to and from their respective place of employment.
8. Borrowing Funds.
Pursuant to 25 Del. C. '7011(d), the Authority, acting through its Board of Directors, may borrow from private finance sources and issue notes or vouchers in order to meet the objectives of the Authority and those of the Trust Fund, on such terms and conditions as deemed appropriate by the Board of Directors. No individual member of the Board of Directors shall be personally liable for any funds borrowed by the Authority.
9. Meetings of the Authority.
The Board of Directors of the Authority shall hold regular meetings on at least a monthly basis at a location in Kent County, Delaware as designated by the Board, or such other location as approved by 75% of the Board members.
10. Staff Members.
The Staff Members employed by the Authority, including the Manager, shall be responsible for reviewing applications for financial assistance under the Act and making recommendations to the Board of Directors with respect to such applications. In reviewing applications, the Staff Members shall comply with the Policies and Procedures of the Authority.
CRITERIA FOR TENANT BENEFITS
CRITERIA FOR LANDLORD BENEFITS
APPLICATION PROCEDURES
ASSISTANT AND DATA GATHERING APPLICAITON REVIEW PROCEDURES
MOVING AND TOWING CONTRACTORS
CERTIFIED MANUFACTURED HOME APPRAISERS
